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| 6.57 MB | Adobe PDF |
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Abstract(s)
O presente trabalho aborda a realização de uma ferramenta digital online com base no software Microsoft SharePoint e no Microsoft Power Automate com o foco em melhorar a gestão da informação associada ao fluxo de amostras de componentes eletrónicos numa empresa do setor automóvel, mais concretamente no Testing Centre da Yazaki Saltano, localizada em Ovar. A situação atual apresenta problemas na medida em que está demasiado dependente de documentação física, o que leva a uma acumulação da mesma e a um dispêndio de tempo relacionado com a sua organização. Para além disto, não existe um método de comunicação standardizado com os clientes, pelo que também existe assim uma fonte de erros e desperdício de tempo. Existe também atualmente um sistema de rastreio manual, pelo que existem desperdícios de tempo relacionados com a verificação da chegada de amostras. Deste modo foram estudados os vários processos dentro do Testing Centre, analisando e idealizando como consistiria a ferramenta a ser criada. Mais tarde, já na fase de realização da ferramenta em si, esta foi sendo adaptada a cada uma das áreas, sendo que cada teria um subsite de SharePoint dedicado à atividade da mesma. Foram também criados formulários para a entrada de dados, normalizando a este processo e garantindo que toda a informação necessária seria introduzida. A ligação entre os vários formulários e os subsites é realizada através de fluxos criados no Power Automate. Após a implementação foram notadas melhorias face aos processos anteriores, tanto a nível qualitativo, como a eliminação de tarefas que não geravam valor e a simplificação de outras atividades, como a nível quantitativo, onde se verificou uma redução significativa da utilização de papel e de documentação física existente, assim como a redução de tempos improdutivos que eram decorrentes das atividades que não geravam valor que, entretanto, foram eliminadas.
The present document addresses the creation of a digital and online tool based on the software Microsoft SharePoint and Microsoft Power Automate, with focus on the improvement of the management of the information associated with the flux of samples from electronic components in a company from the automotive industry, more precisely in the Testing Centre of Yazaki Saltano, located in Ovar. The current situations showcases problems in the sense that it is too dependent on physical documentation, which leads to an accumulation of said documents and to time wasting related to its organization. Besides that, there is not a standard method of communication with the clients, which consists as a source of errors and time waste. Currently there is also a manual tracking system, generating a waste of time related with the verification of the samples’ arrival. With this in account, a studys of the several processes inside of the Testing Centre was conducted, analysing and idealizing how the tool to be created would be. Later on, in the tool creation phase, it was continuosly adapted to each one of the Testing Centre’s areas, given that each would have a SharePoint subsite dedicated to its activity. Forms were also created for data entry, normalizing this process and guaranteeing that all the necessary information is introduced. The connection between the several forms and subsites is ensured by flows created in Power Automate. After the implementation, improvements were noticed when compared to the previous processes, both at a qualitative level, such as the elimination of tasks that did not generate value and the simplification of other activities, and at a quantitative level, where a reduction in the usage of paper and physical documentation was noted as well as the reduction of improductive times that ocurred due to the non-value generating activities that were since eliminated.
The present document addresses the creation of a digital and online tool based on the software Microsoft SharePoint and Microsoft Power Automate, with focus on the improvement of the management of the information associated with the flux of samples from electronic components in a company from the automotive industry, more precisely in the Testing Centre of Yazaki Saltano, located in Ovar. The current situations showcases problems in the sense that it is too dependent on physical documentation, which leads to an accumulation of said documents and to time wasting related to its organization. Besides that, there is not a standard method of communication with the clients, which consists as a source of errors and time waste. Currently there is also a manual tracking system, generating a waste of time related with the verification of the samples’ arrival. With this in account, a studys of the several processes inside of the Testing Centre was conducted, analysing and idealizing how the tool to be created would be. Later on, in the tool creation phase, it was continuosly adapted to each one of the Testing Centre’s areas, given that each would have a SharePoint subsite dedicated to its activity. Forms were also created for data entry, normalizing this process and guaranteeing that all the necessary information is introduced. The connection between the several forms and subsites is ensured by flows created in Power Automate. After the implementation, improvements were noticed when compared to the previous processes, both at a qualitative level, such as the elimination of tasks that did not generate value and the simplification of other activities, and at a quantitative level, where a reduction in the usage of paper and physical documentation was noted as well as the reduction of improductive times that ocurred due to the non-value generating activities that were since eliminated.
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Keywords
Digitalização Automação de Processos SharePoint Power Automate Digitalization Process Automation SharePoint Power Automate